Spring 2021 Commencement FAQ

 

IS UAFS HOLDING AN IN-PERSON COMMENCEMENT IN SPRING 2021?

UAFS will conduct two sets of commencement ceremonies at the conclusion of the spring 2021 semester.

 

On May 1 we will hold ceremonies to honor graduates in the Spring 2020, Summer 2020, and Fall 2020 semesters whose ceremonies were cancelled due to Covid 19.

 

On May 7, 8, and 9 we will hold ceremonies for Spring 2021 and Sumer 2021 candidates for graduation.

WILL THESE CEREMONIES BE THE SAME AS PAST CEREMONIES?

Commencement ceremonies will follow the protocols set forth by the Arkansas Department of Health. As a result, all ceremonies will look very different:

  • A maximum of 140 graduates will be in each ceremony.
  • There will be a four-guest maximum for each graduate. Tickets will be required for each guest. Guest seating will be in sections of four, with each section separated from other sections to accommodate social distancing.
  • Each ceremony will be no more than one hour.
  • After a short program, graduates will be called to the stage to receive their diploma cover and have their name announced.

I GRADUATED IN 2020. HOW DO I KNOW WHICH CEREMONY TO ATTEND?

We are prepared to hold ceremonies on May 1 at 10 am, 2 pm, and 6 pm in the Stubblefield Center to recognize all Spring 2020, Summer 2020, and Fall 2020 graduates. The number of ceremonies will be determined by how many 2020 graduates register to attend. Graduates must register by April 1 to attend.

 

Register to Attend Commencement for 2020 Graduates

 

Additional information can be found on the Commencement for Spring 2020, Summer 2020, and Fall 2020 Graduates webpage.

I’M GRADUATING IN SPRING 2021 OR SUMMER 2021. WHICH CEREMONY ON MAY 7-9 WILL I ATTEND?

Each college will have its own ceremony, so Spring and Summer 2021 graduates will attend the ceremony of their college. Graduates must register by April 1 to attend.

 

Friday, May 7, 2021

College of Health Sciences - 7 pm Register to Attend

           

Saturday, May 8, 2021

College of Applied Science and Technology – 10 am Register to Attend

College of Business – 2 pm Register to Attend

College of Science, Technology, Engineering, and Mathematics – 6 pm Register to Attend

 

Sunday, May 9, 2021

College of Communication, Languages, Arts and Social Sciences – 2 pm and 6 pm* Register to Attend

* Number of ceremonies for CLASS will be determined by how many spring 2021 and summer 2021 graduates register to attend. The 6 pm ceremony will be held only if necessary.

 

Additional information can be found on the Spring 2021 Commencement webpage.

WHERE DO I GO FOR THE CEREMONY?

All Commencement ceremonies will be held at the Stubblefield Center.

WHAT HAPPENS ONCE I ARRIVE?

Graduates will check in 30 minutes before the start time of the ceremony. After checking in, graduates will proceed to their seat on the arena floor. There will be no processional.

 

Details regarding graduate check in will be sent to graduates approximately two weeks prior to the ceremony.

HOW WILL MY GUESTS GET TICKETS?

Four guest tickets will be emailed in mid-April to each graduate who registered by the April 1 deadline. The graduate will be responsible for forwarding those tickets to their four guests. Tickets can be downloaded to a phone or printed. Either the eticket or the printed ticket will be required for each guest to enter Stubblefield.

I HAVE MORE THAN FOUR FRIENDS AND FAMILY WHO WANT TO SEE ME WALK ACROSS THE STAGE. HOW CAN THEY WATCH?

The ceremony will be streamed live on the UAFS Youtube channel.

WHAT SHOULD I WEAR?

All attendees, including graduates, are encouraged to wear attire appropriate to honor the occasion. Graduates wear their caps and gowns during the ceremony. Women are cautioned that shoes with very high heels may make walking difficult during the processional.

 

You should also remember to bring your tassel (included with cap and gown purchase) to the ceremony.

 

NOTE: Please do not bring personal items (purse, coat, umbrellas, etc.) to the line-up area. We understand that you will be entering directly from outdoors, but unfortunately, there is no place to store personal items during the ceremony. If at all possible, leave personal items with one of your guests.

WHERE IS PARKING FOR THE CEREMONY?

Guests and graduates may park in any UAFS parking lot, with the exception of the lots directly adjacent to Stubblefield. These are either reserved or set aside for attendees with physical disabilities.

 

A map of the UAFS campus can be found here at map.uafs.edu. Select “Parking” on the menu on the left – all areas indicated in green are open for graduate and guest parking.

HOW DO I GET A CAP AND GOWN?

The cap and gown can be purchased online through the UAFS Bookstore and Herff Jones.

CAN I WEAR ANYTHING WITH MY REGALIA THAT IDENTIFIES AN ORGANIZATION TO WHICH I BELONG?

Graduates who are members of an honor society recognized by the University or members of a registered student organization in good standing with the Student Activities Office may display their designated stoles and/or cords during the ceremony.

CAN I DECORATE MY CAP AND GOWN?

The top of the cap may be decorated, but should not contain any offensive images or language. Be respectful, but have fun with the decorations.

 

The gown should not be decorated.

WHO DO I CONTACT IF I NEED SPECIAL ACCOMMODATIONS?

Graduates who need special accommodations should email graduation@uafs.edu with the details of the needed accommodations.

WILL THERE BE A PHOTOGRAPHER AT COMMENCEMENT?

UAFS has contracted with Grad Images to take individual photographs at commencement. They will take two photographs of each graduate: the first is of the graduate being presented the diploma cover by the Chancellor, and the second as the graduate walks off the stage.

 

Grad Images will be contacting each student via email with prices and proofs the week after the ceremony. To facilitate this, students will complete a photographer information card when they pick up their reader card. The photographer card is required even if the graduate is not ordering photographs. The student will bring both to commencement. As noted above, the reader card will be given to the college dean as the graduate goes on stage. The photographer card will be given to the photographer just before the student goes on stage.

WILL I RECEIVE MY DIPLOMA AT COMMENCEMENT?

Each graduate will receive a diploma cover containing a letter of congratulations from the Chancellor. However, it will not contain a diploma. Diplomas are printed only after completion of degree requirements is verified for all graduates, approximately eight weeks after commencement. Each graduate will be informed via UAFS email that their diploma is ready and may be picked up at the Registrar’s Office. In this email, graduates are given the option of requesting that the diploma be mailed to an address they specify. For this reason, please continue to check your UAFS email after Commencement.

ANYTHING ELSE I SHOULD KNOW?

Women will wear their caps throughout the ceremony. Men will remove their caps during the national anthem. Men should take their cues from the Chancellor – when he removes his cap, remove yours. When he puts his cap back on, put yours back on.

 

Tassels are worn on the right side of the cap until the degree is conferred. Graduates will be told during the ceremony when to move the tassel to the left side of the cap. 

 

Please turn off all cell phones during the ceremony. Ask your guests to turn their cell phones to vibrate during the ceremony. In the event of an emergency, we want to be able to contact them without disrupting the proceedings.

 

Please inform your guests that UAFS is a tobacco free campus.

 

For question, please contact the Registrar’s Office at (479) 788-7230 or graduation@uafs.edu.